University Examination Committee in the college is a formal body responsible for organizing, supervising, and ensuring the smooth conduct of examinations in line with university regulations.

 

Functioning of the University Examination Committee

1. Planning and Preparation

· Annual Academic Calendar: Committee aligns exam dates with the academic calendar.

· Meeting Schedules: Regular meetings are held to discuss upcoming exams and responsibilities.

· Resource Allocation: Allocate staff, rooms, invigilators, and necessary materials.

2. Communication with the University

· Receive official exam notifications, schedules, and guidelines from the university.

· Distribute university circulars to students and staff.

· Coordinate collection and dispatch of university-issued materials (question papers, answer booklets, etc.).

3. University Examination Conduct

· Pre-Exam Activities:

o Receive question papers and stationery securely.

o Prepare examination halls (seating arrangements, display of roll numbers).

o Allocate and brief invigilators.

o Distribute hall tickets/admit cards to students.

· During Exams:

o Monitor smooth conduct and maintain discipline.

o Ensure timely distribution and collection of question papers and answer sheets.

o Handle student grievances (e.g., incorrect question papers, emergencies).

o Keep record of absentee students and malpractice cases (if any).

· Post-Exam Duties:

o Bundle and dispatch answer sheets to the university or evaluation centers.

o Submit reports on exam conduct (absentees, malpractices, invigilator reports).

o Store extra materials securely.

4. Maintaining Records and Reports

· Maintain:

o Attendance sheets

o Mark registers

o Examiner duty registers

o Incident/malpractice reports

o Meeting minutes

5. Feedback and Improvement

· Collect feedback from students and staff post-exams.

· Analyze challenges and suggest improvements for future exams.

· Submit annual report to the principal and university (if required).